Non-Governmental Organizations (NGOs) play a crucial role in Kenya’s social and economic development, addressing issues such as human rights, education, healthcare, and environmental sustainability. If you are looking to register an NGO in Kenya, it is essential to understand the legal requirements and processes involved. This guide provides a step-by-step overview of how to register an NGO in Kenya, including the necessary documentation and compliance requirements.
Step 1: Choose a Unique Name for Your NGO
The first step in the registration process is selecting a unique name for your organization. The name must not be similar to any existing registered organization to avoid rejection. You can conduct a name search and reservation through the NGO Coordination Board’s online portal or visit their physical offices. Once approved, the name will be reserved for a limited period, during which you must complete the registration process. It is advisable to have at least three alternative names in case your preferred name is unavailable.
Step 2: Define Your NGO’s Objectives
Your NGO must have a clear mission and objectives that align with the national development goals and social welfare policies of Kenya. These objectives should be specific, measurable, and achievable within the organization’s scope. Clearly defining your NGO’s purpose will also help in structuring its activities and ensuring compliance with regulatory requirements. Your mission statement should be included in your constitution, as it serves as a guiding framework for your operations.
Step 3: Prepare the Required Documents
To register an NGO in Kenya, you must submit the following documents:
- A duly filled Application Form 3, obtained from the NGO Coordination Board.
- A well-drafted constitution that outlines the objectives, governance structure, and operational guidelines of the NGO.
- Copies of National ID cards or passports for the proposed officials (a minimum of three officials is required).
- Passport-size photographs of the officials, which must be recent and of high quality.
- A signed code of conduct, which outlines the ethical standards and responsibilities of the organization’s leadership.
- A statement detailing the sources of funding for the organization, ensuring transparency in financial operations.
- A letter of recommendation from relevant government departments (if applicable) to support your application.
Step 4: Submit Your Application to the NGO Coordination Board
Once all required documents are prepared, you must submit them to the NGO Coordination Board for review. The board will assess the application to ensure all requirements are met and that the NGO’s objectives align with Kenyan laws. The processing period typically takes 90 days, during which further clarifications or additional documents may be requested. It is advisable to keep a copy of all submitted documents for future reference and follow up regularly to track the progress of your application.
Step 5: Payment of Registration Fees
The registration fee varies depending on whether the NGO is local or international. Local NGOs usually have a lower fee compared to international organizations. Ensure that you confirm the latest fee structure from the NGO Coordination Board before making the payment. Payments are typically made through designated banks or the eCitizen portal. Retain a copy of the payment receipt, as proof of payment is required during the application process.
Step 6: Await Approval and Issuance of Certificate
If your application meets all the requirements, the NGO Coordination Board will approve the registration and issue you a Certificate of Registration. This certificate serves as legal proof that your NGO is duly registered and authorized to operate in Kenya. In case of rejection, the board will provide reasons and guidance on how to amend and resubmit your application. It is important to address any issues raised promptly to avoid unnecessary delays.
Step 7: Compliance and Annual Returns
After registration, your NGO must remain compliant with Kenyan laws to avoid deregistration. Compliance includes:
- Filing annual returns with the NGO Coordination Board to report on financial activities and organizational progress.
- Maintaining proper financial records and ensuring transparency in the sources and utilization of funds.
- Renewing the registration certificate as required, depending on the board’s renewal policies.
- Adhering to ethical standards and governance principles to ensure credibility and accountability in operations.
Why Register Your NGO with Viska Consulting?
Navigating the NGO registration process can be complex, but Viska Consulting simplifies it for you. We provide expert guidance on name reservation, document preparation, compliance checks, and application submission, ensuring a smooth and hassle-free process. With our experience in handling NGO registrations, we help you avoid common pitfalls and streamline the process, allowing you to focus on making an impact.
Contact Us
For professional NGO registration services in Kenya, reach out to Viska Consulting:
- Website: viskaconsulting.co.ke
- Phone: 0104813701
- Email: info@viskaconsulting.co.ke / viskaconsulting@gmail.com
